Developing Goals with Operational Efficiency

Developing Goals with Operational Efficiency Donvil e RileyPresidentNational Society of Black Engineers

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AGENDA  Introductions What is planning? Why organizations plan? Realistic Goals  Short Term Long Term What are your Plans? Keeping Track OGSM Format Questions?? / References 2

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Introductions  Name  Major  Organization Aspiring or current e-board position  What do you expect to get out of this workshop? 3

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Why should an organization plan with operational efficiency?  Fail to plan => plan to fail Planning is the key to success We are all students with limited amount of time and resources  Without proper planning your organization will be disorganized and unprofessional 4

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What is planning?  From Dictionary.com: v. planned, plan·ning, plans  To formulate a scheme or program for the accomplishment, enactment, or attainment of: ie. plan a campaign.  To have as a specific aim or purpose; intend: ie They plan to buy a house.  To draw or make a graphic representation of. ie schedule 5

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Realistic vs Unattainable Goals  Determine what goals are realistic and what is attainable before setting up a plan  Poor time management can cause realistic goals to be unattainable  Short term planning should always be for realistic goals  Long term planning can change and cause a goal to be unattainable 6

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Long Term Planning  Plans for the future (month/years)  Forms the foundation for short term planning along the way  Examples are goals for a position or goals for the school year  Can be adjusted, but seldom 7

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Short Term Planning  Plans for the hour/day/week/month  Fills in the details of decisions that were made regarding the long term plan  Can be adjusted frequently – plans change 8

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What are your Goals?  What long term goals do you have?  What short term goals do you have?  Which are realistic or unattainable with your current schedule? 9

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For Specific Events, Know Your Resources  Key people that will help you achieve your goals  Alumni, faculty, corporations, etc.  Are you working with a budget? How much time do you really have?  Get dependable people involved 10

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Keeping Track of Your Plans  Now that you have some long term and short goals, let’s keep track of them:  Chart PDA Calendar (paper or computer) *** Reminders *** Back-up plans 11

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Documentation is Key  Write down your goals  Revise goals as you see necessary  Asses progress and adapt 12

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OGSM Format  Objective  What is the purpose of your goal?  Goals  What do you want to accomplish?  Strategies  How are you going to achieve your goals?  Measures  How wil you be able to measure the success or failure of your impleme ntation? 13

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OGSM Example Community Outreach  Objective:  Have NSBE members start tutoring on a regular basis in the Greater Hartford area.  Goal:  To strengthen the pipeline to facilitate growth for black engineers in the technical arena.  Strategies:  Coordinate with other minority organizations to get a good number of tutors.  Tutor at the North End After School Program in Hartford.  Explore other ways we can impact the youth in the Greater Hartford area.  Measures:  See the difference in the grades of the students. General analysis of how we made a difference. 14

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Operational Efficiency  What does that mean to you?  Why wil operational efficiency help your organization? 15

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Protocol  Make sure everyone on the board has clearly defined roles  Set expectations at the beginning  Develop and follow protocol for your organization  Have many layers of checks and balances 16

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Efficiency  Have deadlines scheduled before the real deadline  Document assigned tasks Review task list weekly If an e-board member is not living up to expectation, have verbal and written warnings  Replace an e-board member if needed 17

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Questions?? 18

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